Software for document storage and distribution can help streamline workflows using documents and can eliminate manual processes. Businesses can automate their entire process with an integrated solution. This helps reduce costs, improves efficiency and ensures compliance.
A central repository of files provides employees, stakeholders and customers with access to important documents -instead of scouring through folders, files and email inboxes. This information chaos impedes productivity and causes frustration for all involved. With a digital document management system, users are able to quickly and easily locate files and the system keeps track of every change in the file to ensure lost data.
Cloud-based document management systems are an excellent solution for businesses that require the highest level of security. This type of system allows businesses to store their documents on a secure server or cloud environment, which is managed and maintained by the vendor. It also provides backups of all documents and files, and is accessible when the internet connection is down.
Another document management software is an on-premise solution, which is an on-premise computer system that relies on local servers and storage to manage files and documents. This method requires IT support to update and maintain however, it provides complete control over all data and documents.
If you are a business owner who requires a centralized solution for document storage, but need to allow commercial teams to edit and delete files, we suggest considering solutions such as urCollection. This software was specifically designed for commercial teams operating in mobile environments. It allows them to share documents via the web while also keeping the history of files‘ versions.